This help file will guide you through the steps in processing a Day End and Monthend in COSTAR. It is advisable to process the Day End each day so that you can balance your cash, cheques and EFTPOS to what has been processed in the computer.

Step 1: Balance Your Banking

• Click on Day End
  
• Click on Day End Reports
  
• Click on Cash Reconciliation
  
• Click on theDaily Banking report icon and then click on Prepare
  
• Check that the values balance. Click on the down arrows next to each tender type and make sure they balance. If they do you can move to Step 2; if they don’t you need to check why and fix the errors (contct the Support Team if you need help)
  
• Click on Back
  
• Click on Back
  

Step 2: Run Day End

• From the Day End menu
  
• Click on Day End
  
• You will be presented with a screen that shows you the accounting period the day end batch/es will be posted to. NB: If you have variances in your banking untick the ‘Post Batch’ box. You will manually post so the variance can be accounted for.
  
• Click on Perform Dayend!
  
• Click on OK to confirm you want to run the Day End
  
• Click on OK to confirm the batches to be posted
  
• A snapshot (internal backup) will run automatically
  

Step 3: Bank Deposit Slip/Printing Cash Reconciliation

• From the Day End menu
  
• Click on Day End Reports
  
• Click on Cash Reconciliation
  
• Click on the last report icon on the screen (should have today’s date) and then click on Prepare
  
• Enter the value of Cash to be banked either by break down or total in the Net Cash to Bank field
  
• Click on Print Deposit Slip and print 2 copies
  
• Click on the (X) to close the report
  
• Click on Print Cash Rec and print 1 copy
  
• Click on the (X) to close the report
  
• Click on Back
  
• Click on Back
  

Step 4:  Print OW Batch GL Summary for Entry into Your Accounting Package

• From the Day End menu
  
• Click on Day End Acct Batches
  
• Click on Posted Batches
  
• Double click on the first batch listed (it should be the Day End batch just finalised)
  
• Click on Show Batch Summary
  
• Click Print 
  

Step 5: Backup

• Insert the backup media e.g. Memory Stick
  
• From the desktop double click on Costar Backup and perform backup
  

Step 6: Monthend

If it is the last day of trading for the month the monthend needs to be completed by doing the following:

(Note: If you are part of a multi-branched company Monthend only needs to be run from one location.)

• Click on the Monthendmenu
  
• Click on Monthend Procedures
  
• Click on Do it!
  
• Click on Yes to confirm
  
• Click OK
  

Deleting Day End Reports

It is good practice to periodically delete the Day End Reports the system automatically creates during the Day End. As the backup you run each day backs up any report icons in the system keeping the Day End Report icons to a minimum will ensure your backup is not taking any longer than it needs to. Note: Any deleted Day End Report icon can be recreated if needed.

• Click on Day End
  
• Click on Day End Reports
  
• Click on Cash Reconciliation (be sure to leave the Daily Banking icon in Cash Reconciliation)
  
• Highlight the icons to be deleted (click and drag your mouse)
  
• Click on the Delete icon on the top toolbar
  
• Repeat for Cashiers Report, Daily Sales Report and Daily Invoice Register