Moving Invoices or Credit notes to the Correct Supplier Account

Moving Invoices or Credit notes to the Correct Supplier Account

If an Invoice or credit note is processed to the wrong suppliers account it can be easily corrected via AP Invoice Entry. This process can be used for stock invoices and credit notes.

  1. From the Suppliers menu.
  2. Click New.
  3. Enter the Supplied Total.
  4. Click Entries.
  5. In Document Type select Invoice or Credit Note depending on what type of document you need to move.
  6. Enter the original Invoice or Credit Note Number from your paperwork.
  7. Enter a Description if required.
  8. Select the Date of the paperwork.
  9. Enter the Amount of the paperwork.
  10. Select the Supplier the document if from (i.e. the correct supplier).
  11. In the distribution area enter the GL for Accounts Payable.
  12. In the Subledger field enter the supplier that the document is currently on (i.e. the incorrect supplier).
  13. In the Apply to Document field tick the original invoice.
  14. Click OK.
  15. In the TaxCd field delete the G.
  16. Click Back .
  17. Tick the Post? tick box on the batch you just entered.
  18. Select Post on the top toolbar.
  19. Select the appropriate accounting period to post the batch to.
  20. Click Ok.

      


The document will now be in History on the incorrect supplier...

      

      


...and in Outstanding on the correct supplier

 

      

      



If you have any queries regarding Moving Invoices or Credit Notes to the correct Supplier Account in COSTAR, please contact the Support Desk.

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