Running the Month End in COSTAR is a simple process.
After your normal Day End process on the last trading day of the month, the Month End process will need to be completed to ensure your documents and sales are captured into the correct period.
Step 1: Balance Your Banking
Click on Day End
Click on Day End Reports
Click on Cash Reconciliation
Click on the Daily Banking report icon and then click on Prepare
Check that the values balance. Click on the down arrows next to each tender type and make sure they balance. If they do you can move to Step 2; if they don’t you need to check why and fix the errors (call the support desk if you need help Aust 1800-819-984, NZ 0800-100-913)
Click on Back
Click on Back
Step 2: Run Day End
From the Day End menu
Click on Day End
You will be presented with a screen that shows you the accounting period the day end batch/es will be posted to. NB: If you have variances in your banking untick the ‘Post Batch’ box. You will manually post so the variance can be accounted for.
Click on Perform Dayend!
Click on OK to confirm you want to run the Day End
Click on OK to confirm the batches to be posted
A snapshot (internal backup) will run automatically
Step 3: Bank Deposit Slip/Printing Cash Reconciliation
From the Day End menu
Click on Day End Reports
Click on Cash Reconciliation
Click on the last report icon on the screen (should have today’s date) and then click on Prepare
Enter the value of Cash to be banked either by break down or total in the Net Cash to Bank field
Click on Print Deposit Slip and print 2 copies
Click on the (X) to close the report
Click on Print Cash Rec and print 1 copy
Click on the (X) to close the report
Click on Back
Click on Back
Step 4: Backup
Insert the backup media e.g. Memory Stick
From the desktop double click on SQLBackupandFTP and click Run Now
Step 5: Monthend
If it is the last day of trading for the month the monthend needs to be completed by doing the following:
(Note: If you are part of a multi-branched company Monthend only needs to be run from one location.)
Click on the Monthendmenu
Click on Monthend Procedures
Click on Do it!
Click on Yes to confirm
Click OK
The video below shows how to run Step 5: Monthend in COSTAR.
If you have any queries or require assistance, then please contact us on 1800 819 984
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